From unit release to the keys
Smart Estate is a complete platform for property development and investment inside ERPNext v16. It runs every project down to the last unit, sells off-plan or ready on flexible payment plans, collects instalments and recognises revenue at handover under EAS 48 / IFRS 15 with the financing component carved out. Leasing, third-party property management and customer and broker portals are built in, every activity and accounting policy is switched on from settings, and every document posts its own entry to the ledger.
Instalment sales run for years, and every small error in a schedule or an entry compounds. Here is what changes when the system runs the whole cycle.
A spreadsheet edited by hand, so reserved units get offered and units get sold twice.
Hundreds of instalments tracked from memory, and arrears found too late.
Revenue booked with each payment and financing ignored, so the accounts break EAS 48.
Cost is one project total, so nobody knows a unit's or a phase's margin at handover.
With Smart EstateStatus changes only through documents, and timed holds expire on their own.
Daily runs raise demands and penalties, with aging and collection forecasts ready.
A contract liability until handover, then revenue and interest split by effective interest.
Cost is allocated to units and every entry carries the unit dimension, so margin shows.
A quick motion tour of what the product does.
From the sales contract to the handover entry and the broker portal: real screens from the system on ERPNext v16 with the Operion theme.
The document path shows where the contract stands, from booking to revenue. Price, payment plan and the schedule with each line's status sit beside live EAS 48 balances.
Document pathOne-click handoverContract liabilityThe handover team records readings, keys and snags, then submitting releases revenue, cost of sale and commission together. The unit moves to Delivered on its own.
Unit now DeliveredBalanced entriesRevenue recognisedRevenue timing, financing component, discount rate, commission and maintenance deposit treatment, penalties and cancellation are settings, not numbers in code. Every contract keeps a copy.
Revenue timingEnabled activitiesPolicy snapshotSales this year and percent sold, collected, overdue, contract liabilities and occupancy, then due versus collected, the inventory map, the sales funnel and top brokers.
Sales this yearContract liabilitiesInventory mapA lease with compound escalation, rent-free months, a deposit and service charges. Billing follows the contract automatically while income is spread evenly over the term under EAS 49.
Straight-line incomeCompound escalationAutomatic invoicesLive unit availability coloured by status, commission due, client registration under the broker's name with duplicate protection, hold requests and a payment plan calculator.
Register a clientCommission dueLive availabilityDocument pathOne-click handoverContract liabilityUnit now DeliveredBalanced entriesRevenue recognisedRevenue timingEnabled activitiesPolicy snapshotSales this yearContract liabilitiesInventory mapStraight-line incomeCompound escalationAutomatic invoicesRegister a clientCommission dueLive availabilityFrom the project tree to the handover entry, every step is an ERPNext document that updates the unit and posts its own accounting, aligned with Egyptian and international standards.
A full tree of project, phase, building and unit, with unit types, features and premiums. Unit status changes only through documents, never by hand.
Versioned price lists per sqm or fixed; submitting one releases units for sale. Payment plans combine down payment, instalments, delivery payment and custom payments.
Broker client registration with duplicate protection, a timed hold that expires on its own, a paid booking, then a sales contract that keeps a snapshot of the accounting policy.
Each instalment is its own record with status and balance. Demand runs post one Journal Entry per contract, and payments are standard Payment Entries, so bank reconciliation just works.
Everything collected before delivery is a contract liability; revenue is recognised at handover. The significant financing component runs on the effective-interest method before and after delivery.
Submitting the handover is the accounting event that releases revenue, cost of sale and commission together, after the unit is inspected and snags are logged.
Project cost estimates by category, from land and permits to construction and borrowing costs, allocated to units by relative sales value or saleable area.
One document with five types, each with its full accounting effect, keeping the contract's previous state.
Leases with fixed or compound escalation, rent-free months and security deposits. Income is straight-lined while billing follows the contract automatically.
The company acts as agent: rent is collected for the owner, and its income is the management fee, a percent of collections or a fixed monthly amount.
Two levels: activities switched on per company, and an accounting profile that sets revenue, financing, cost, penalty and cancellation policies plus account mapping.
Role-based access: manager, sales, accountant, broker and customer each see what is theirs.
Every step is an ERPNext document, and every document updates the unit and posts its own entry.
Pick the activities you run, create an accounting profile per company and let it create missing accounts in one click.
Projects, phases, buildings and units, then a price list that releases them for sale, and ready payment plans.
Broker registration, a timed hold, a paid booking, then a sales contract that generates instalments and freezes the policy.
Daily runs raise demands and penalties, monthly runs accrue financing; customers pay through Payment Entries.
Transfer, reschedule, swap the unit or cancel, in one document that posts its full accounting effect.
A handover with readings, keys and snags posts revenue, cost of sale and commission in one go.
Screens from the system in the Operion theme on ERPNext v16, in Arabic and English.
With Smart EstateInstalment sales stretch over years, so every small error in a schedule or an entry keeps compounding.
The same unit gets sold twice or a reserved unit is still offered, because status is edited by hand instead of by documents.
Hundreds of instalments across dozens of contracts with no regular demands, so cash arrives late and overdue balances surface too late.
Booking revenue with each payment instead of at handover, and ignoring the financing component, distorts the accounts and breaks EAS 48.
Project cost stays a single total, so nobody knows the margin of a unit, a building or a phase at handover.
The same client registered by several brokers, disputes over commission and no live view of what is still available.
Transfers, reschedules, unit swaps and cancellations done by hand, with no clear accounting trail or record of the previous state.
Commission, financing and maintenance deposits are treated differently contract by contract because the policy is not in the system, so it can be neither audited nor repeated.
44 doctypes plus ready dashboards and reports, each activity switched on from Smart Estate Settings.
Sales this year, collections, occupancy, inventory map, sales funnel and top brokers on one page.
Enabled activities, revenue, financing and cost policies, and account mapping per company.
Projects, phases, buildings, units, unit types and features.
Submitted price lists that release units for sale, and reusable payment plans.
Client registrations, holds, bookings, sales contracts, amendments and brokers.
Instalments, demand runs, penalty runs and payments.
Handovers, financing runs, credit loss runs, cost estimates and allocation.
Inspection and snag list, then the revenue, cost and commission entry, plus warranty maintenance.
Leases, straight-line runs, meters, management agreements, owner statements, maintenance.
Unit Availability, Instalment Aging, Collection Forecast, Contract Liabilities, Rent Roll.
Tax packs for Egypt, Saudi Arabia and the UAE, every rule editable.
Units, remaining balance, next payment, schedule and maintenance requests.
Live availability, client registration, payment plan calculator and commission due.
Selling off-plan over long instalment plans with EAS 48-compliant accounting.
Selling or leasing completed units from one system.
Running leases with escalation, service charges and meters.
Collecting rent for owners, charging fees and issuing statements.
Working with outside brokers who need client protection and clear commission.
Entries posted by the documents themselves, aligned with EAS 48, 49 and 47 and traceable to the unit.
Smart Estate does not duplicate ERPNext, it builds on it: customers, payments, journal entries and invoices are all standard ERPNext documents.
Book a Smart Estate demo and we will walk you through the full cycle, from unit release to handover.
Yes. Each is a separate activity in Smart Estate Settings, and both can run in the same company.
At handover, under EAS 48 / IFRS 15. Until then demands build a contract liability, and the significant financing component follows the project's accounting profile.
It posts revenue and separates unearned interest, posts cost of sale from the cost allocation, and expenses the capitalised commission, all in one step.
Yes, and the change applies to new contracts only: each contract keeps a copy of the revenue and financing policy from the day it was submitted.
The current release recognises revenue at handover. Over-time recognition (input method) for qualifying contracts is on the roadmap.
With an annual rate, grace days and a cap as a percent of the instalment, all set in the accounting profile and posted by penalty runs.
Yes: fixed or compound escalation, rent-free months, deposits, meters and automatic billing with straight-line income. For third-party property the company acts as agent, earns a management fee and issues owner statements.
Customers see their units, balance, percent paid, next payment, handover date and schedule, and can raise maintenance requests. Brokers see live availability and commission, register clients, request holds and quote payment plans.
Yes. The Saudi pack includes the 5% Real Estate Transaction Tax, and every tax rule can be reviewed and edited with your tax adviser.
Yes. Every entry carries the Estate Unit accounting dimension, so margin is visible per unit, building and project.
See how ERPNext can make your business more efficient and cut costs, with Operion beside you from analysis to go-live and support.
