Every pound recorded the moment it moves
Smart Cash turns the ERPNext cash account into a complete daily workplace: cash boxes with custodians, limits and a live balance, payment and receipt vouchers a cashier issues in a minute and prints for signature, in-transit transfers, denomination counts and a daily close, plus the full life cycle of cheques, employee custody and letters of guarantee. Every movement lands first in an immutable Treasury Ledger, then posts as standard ERPNext entries your accountant can trust.
The same daily situations, now with a document the payer understands and an entry the reviewer trusts.
A journal entry the accountant books later from a paper receipt.
Someone phones the cashier to ask.
Discovered late and fixed by hand.
A spreadsheet updated now and then.
With Smart CashA payment voucher the cashier issues in a minute and prints for signature.
A live card on the dashboard for every box and site.
A "Bounced" action posting to bounced cheques, plus an aging report.
An automatic 13-week forecast from cheques and recurring entries.
A quick motion tour of what the product does.
Five screens the treasury team works on every day, from the manager's first look to the accountant's reconciliation.
Six indicators that update with every movement, a 30-day cash in vs out chart and everything due within 7 days. Below them, a card per box and bank with one-click actions.
Six liquidity indicatorsDue within 7 daysBalance & limit per boxThe cashier picks a voucher type and an item; account, cost center and taxes fill in. The balance bar warns before paying, and "Pay & Submit" deducts and posts per the box's mode.
Live box balanceLines with account & taxesNet paid & amount in wordsA status path shows where the cheque came from, where it is and how many days to maturity. "Cheque Actions" lists only the valid moves for its state and your role, and each one books a balanced entry.
Status pathOnly valid actionsAllocated to invoicesCustody is created from a "Custody" payment voucher and settled with expenses and attachments or a cash refund. Anything past its settle-by date turns Overdue automatically and alerts the owner.
Outstanding on employeeSettle with invoicesFull custody cycleA morning report puts every box and bank against its GL account and explains the gap with pending postings and treasury-only items. What remains must be zero.
Zero unexplained differenceMatched per accountWaiting for closingSix liquidity indicatorsDue within 7 daysBalance & limit per boxLive box balanceLines with account & taxesNet paid & amount in wordsStatus pathOnly valid actionsAllocated to invoicesOutstanding on employeeSettle with invoicesFull custody cycleZero unexplained differenceMatched per accountWaiting for closingEverything that happens in treasury, from the first voucher in the morning to the daily close, and from receiving a cheque to collecting it, inside ERPNext.
Main, sub, imprest and site boxes, each with a custodian, an account, limits, a color and a short code used in voucher numbers.
The most-used screen: the cashier picks a voucher type and an expense item, and the account, cost center and taxes fill in automatically.
Collect in cash, by bank transfer or by cheque, fetch the customer's open invoices and allocate the amount.
Move cash between boxes and banks directly, or in transit through a Cash in Transit account until the receiver confirms.
A denomination count computes and books the difference, then a daily close posts one summary entry and locks the day.
Custody is created from the payment voucher with a settle-by date, then settled with expenses or a cash refund and tracked by age.
Incoming and outgoing cheques with a full life cycle; every action books a balanced entry, and only valid actions for the current state and your role appear.
Bid, performance, advance payment and maintenance LGs with a computed cash margin and a contingent exposure you see before it surprises you.
Sixteen reports built straight from the Treasury Ledger, from the cash book to the 13-week forecast.
Built-in controls instead of paper instructions: amount-based approvals, segregation of duties and no manual entries on cash box accounts.
Arabic print formats for payment, receipt, transfer and cash count, with a gap-free voucher serial per box and fiscal year.
Six scheduled jobs watch your treasury around the clock.
Seven ready roles granted from the user screen, with segregation of duties built into the rules.
One idea behind every screen: the Treasury Ledger first, then the accounting entry according to the box's posting mode.
Accounts and Treasury Settings per company, then banks and commissions, cash boxes and limits, then the rules.
Large amounts go through a payment request whose approvers depend on amount band, box and project.
Pay, receive or transfer with a live balance and limit checks, then print for signature.
An immutable row is written; it feeds live balances and every report.
A standard Journal or Payment Entry, immediately or as one summary entry at daily close.
Count by denomination, treat the difference, then close and lock the day.
A morning reconciliation with zero unexplained difference and a 13-week forecast for decisions.
Screens drawn in the Operion theme after the app's real ERPNext interface, with demo data.
With Smart CashStandard ERPNext models cash as a line in the chart of accounts, so the daily work escapes to paper receipts and spreadsheets.
Nobody owns the box, there is no maximum or minimum, no denomination count and no daily close.
Cashiers are pushed into Journal Entries or Payment Entries designed for accountants, so expenses are late or kept in side books.
No wallet, under-collection, bounced or endorsed states with proper entries, so nobody knows where a cheque is or what it did.
Tracked in Excel, settlements slip and contingent liabilities never reach the statements or the liquidity outlook.
Shortages are found late and fixed by hand, with no independent approval or clear accounting.
A spreadsheet updated now and then instead of a forecast built from due cheques, invoices and recurring items.
Integrated modules on top of ERPNext using custom fields and document events only, without overriding any core class.
Six liquidity indicators, cash in vs out, 7-day dues and a card per box and bank.
Custodians, limits, posting mode and additional users.
Seven voucher types with ready expense items.
Prior permission with an approval path before cash leaves.
Collections with invoice allocation, custody and advance refunds.
Direct or in transit with receipt confirmation.
Denomination count and a daily summary close.
Custody, settlement and imprest replenishment.
Cheque actions, deposit slips, books and batches.
The LG, its actions, margin and commissions.
The source of truth for balances: never edited or deleted, cancelled by mirrored rows.
Sixteen reports for cashier, accountant, manager and auditor.
Project-linked site boxes, daily labor sheets, engineer custody and tender and performance guarantees.
Cash collections, many customer cheques in instalments, multiple branches.
Petty expenses, imprest funds, supplier cheques and their maturities.
A box per branch with separate permissions and a dashboard that stays fast with hundreds of boxes.
Approvals, segregation of duties, daily GL reconciliation and a voucher serial register.
A standard Frappe app that respects ERPNext's accounting design, so its standard reports keep working as they are.
Talk to the Operion team for a Smart Cash demo on your own data and a rollout plan for your boxes and branches.
It builds on them. A voucher issued by a cashier automatically creates a standard Journal Entry or Payment Entry linked to the source document.
It depends on the box's posting mode: immediately per voucher, as one summary Journal Entry at daily close, or kept in the Treasury Ledger only with no GL effect.
The document number is reserved on save, even for drafts; the printed voucher serial is assigned only on submit, per box and fiscal year, so printed vouchers have no gaps.
The difference is computed and must be treated: shortage expense, charged to the custodian or held as surplus. A custodian cannot approve their own box's difference.
No voucher can be created or edited on a closed date. Reopening means cancelling the closing, which only the treasury manager can do with a reason.
Yes. Cancelling the last action returns the cheque to its previous state and cancels its entry; older actions are reversed in order.
Yes. It aggregates a party's payments over the period, compares them with the limit and warns or blocks; exceptions need the treasury manager and a reason, and appear in the Cash Limit Exceptions report.
Yes. Cheque transitions are data records you can add or edit without code; the app ships with 17 ready ones.
Yes. Each box has its currency and denominations, cross-currency transfers keep both amounts, and every ledger row stores box and company currency.
ERPNext v15 and v16.
See how ERPNext can make your business more efficient and cut costs, with Operion beside you from analysis to go-live and support.
